Privacy Policy
Effective Date: July 13, 2026
Last Updated: July 13, 2026
House Haystack, LLC (“House Haystack,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and protect information obtained through househaystack.com, related landing pages, online forms, communications, and services collectively referred to as the “Services.”
By accessing the Services or submitting information through our website, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
We may collect information that you provide directly to us, information collected automatically when you use the website, and information received from service providers or parties involved in evaluating a potential real-estate transaction.
Information You Provide
Depending on how you interact with us, we may collect:
First and last name
Email address
Telephone number
Desired Colorado cities or counties
Intended property use, including primary residence or investment
Target move or purchase date
Gross monthly household income
Employment type
Length of time in your current field or industry
Approximate credit range
Available cash for entry, closing costs, and reserves
Comfortable maximum monthly housing payment
Current rent or mortgage payment
Bankruptcy, foreclosure, short-sale, or late-mortgage-payment history
Reasons conventional financing has not worked
Information concerning previous lender applications or conversations
Consent to provide supporting documentation
Communications you send to us
Other information you voluntarily provide
If your preliminary information indicates that a potential transaction may be appropriate, we may separately request supporting documentation such as:
Proof of income
Employment records
Business records
Bank or asset statements
Identification
Housing-payment records
Bankruptcy or foreclosure records
Credit-related information
Entity documents
Other information reasonably needed to evaluate purchasing capacity or a proposed transaction
Do not submit Social Security numbers, online banking passwords, complete account credentials, or other sensitive information unless we specifically request it through an approved secure method.
Information Collected Automatically
When you visit our website, we or our service providers may automatically collect:
Internet Protocol address
Browser type
Device type
Operating system
Referring website
Pages viewed
Date and time of access
Approximate geographic location
Website interactions
Cookie identifiers
Analytics information
Diagnostic and security information
Information Received from Other Sources
We may receive information from:
Customer relationship management providers
Website, hosting, form, email, and text-message providers
Real-estate professionals
Property owners and sellers
Title and escrow companies
Insurance professionals
Attorneys and accountants
Financing providers
Loan servicers
Referral partners
Public records
Other parties involved in evaluating or completing a proposed transaction
2. How We Use Information
We may use personal information to:
Review your preliminary purchasing capacity
Understand your income, available funds, housing budget, employment, timing, and property preferences
Evaluate whether you may be a potential fit for available property opportunities
Communicate with you regarding your inquiry
Request supporting documentation or additional information
Match prospective purchasers with potentially suitable properties
Coordinate with property owners, sellers, professionals, and service providers
Facilitate due diligence and transaction evaluation
Create and maintain contact and customer records
Schedule appointments
Send requested or authorized communications
Operate, maintain, secure, and improve the website
Analyze website use and form performance
Detect and prevent fraud, misuse, security incidents, and illegal activity
Comply with legal, regulatory, contractual, and recordkeeping obligations
Establish, exercise, or defend legal claims
Enforce our Terms of Service
Carry out another purpose disclosed when information is collected
Carry out another purpose with your consent
Submitting information does not constitute approval, loan prequalification, loan approval, property reservation, or an offer to enter into a real-estate transaction.
3. Financial and Credit-Related Information
The purchasing-capacity form collects preliminary financial information.
Unless expressly stated otherwise in a separate written disclosure:
The form is not a mortgage-loan application.
House Haystack is not making a formal lending or credit decision through the form.
Submission does not create a borrower-lender relationship.
Submission does not guarantee financing, approval, property availability, or completion of a transaction.
An approximate credit range provided by you is not the same as a consumer credit report.
We will not obtain a consumer credit report without any authorization required by applicable law.
If a formal credit report, background report, or other consumer report becomes necessary, you may receive separate disclosures and authorization requests.
4. How We Disclose Information
We may disclose information to the following categories of recipients when reasonably necessary for the purposes described in this Privacy Policy.
Service Providers
We may disclose information to companies that provide:
Website hosting
Online form services
Customer relationship management
Email and text-message delivery
Cloud storage
Document management
Analytics
Cybersecurity
Payment processing, if applicable
Administrative support
Technical support
Professional consulting
These providers may process information on our behalf under their applicable agreements and privacy practices.
Transaction Participants
When you ask us to evaluate or pursue a property opportunity, we may disclose relevant information to:
Property owners or sellers
Real-estate brokers or agents
Title and escrow companies
Attorneys
Accountants
Insurance professionals
Property managers
Lenders or financing providers
Loan servicers
Inspectors
Contractors
Other due-diligence or transaction-service providers
Business partners involved in the proposed transaction
We will limit disclosures to information reasonably relevant to evaluating, structuring, documenting, or completing the proposed transaction.
Legal and Safety Disclosures
We may disclose information when we reasonably believe disclosure is necessary to:
Comply with a law, regulation, subpoena, court order, or governmental request
Protect our legal rights
Prevent fraud or illegal activity
Protect the safety or property of House Haystack, website users, or others
Investigate security incidents
Enforce agreements
Business Transfers
Information may be disclosed or transferred in connection with a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, or similar business transaction.
With Your Direction or Consent
We may disclose information to another party when you direct us to do so or provide consent.
5. Sale of Personal Data and Targeted Advertising
House Haystack does not sell personal information for monetary payment.
House Haystack does not use financial information submitted through the purchasing-capacity form for third-party targeted advertising.
Some privacy laws define “sale,” “sharing,” or “targeted advertising” broadly enough to include certain advertising cookies, pixels, or analytics technologies.
If House Haystack uses technologies that qualify as a sale of personal data or targeted advertising under applicable law, we will provide a legally required opt-out method.
Where required by applicable law, we will recognize valid universal opt-out signals supported by our systems.
6. Cookies and Analytics
We may use cookies, pixels, local storage, analytics tools, and similar technologies to operate the website and understand how visitors use it.
These technologies may be used to:
Keep the website functional
Remember user preferences
Measure website traffic
Measure form performance
Identify technical errors
Understand how visitors reach and use the website
Improve website content and user experience
Protect against fraud and abuse
Browser settings may allow you to block or delete cookies. Blocking some cookies may affect website functionality.
Third-party analytics, customer relationship management, form, advertising, or communication providers may use their own cookies or similar technologies under their own privacy policies.
7. Calls, Emails, and Text Messages
When you submit a form, contact us, or provide communication consent, we may contact you by telephone, email, or text message regarding:
Your inquiry
Your purchasing-capacity review
Supporting-document requests
Appointments
Potential property opportunities
Transaction updates
Related services you requested or authorized
Communications may be sent using automated technology where permitted by law.
Consent to receive marketing calls or texts is not a condition of purchasing property or receiving services.
Message frequency may vary. Message and data rates may apply.
You may opt out of marketing text messages by replying STOP. You may request assistance by replying HELP. You may unsubscribe from marketing emails using the unsubscribe link included in the message.
Operational or transaction-related communications may continue when reasonably necessary to respond to an active inquiry, administer requested services, comply with law, or complete a pending transaction.
8. Data Retention
We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:
Responding to your inquiry
Evaluating purchasing capacity
Evaluating or administering potential transactions
Maintaining business and transaction records
Satisfying legal, tax, accounting, contractual, and regulatory obligations
Resolving disputes
Preventing fraud
Enforcing agreements
Retention periods may vary depending on the type of information, the nature of our relationship, legal requirements, and whether a transaction occurred.
When information is no longer reasonably required, we may delete it, deidentify it, or retain it in a form that is not reasonably capable of being associated with you.
9. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
No website, transmission method, database, or storage system is completely secure. We cannot guarantee absolute security.
You are responsible for using secure devices and communication methods when sending information to us. Do not transmit sensitive documents through ordinary email or text unless we specifically instruct you to do so and you accept the associated risk.
10. Colorado Privacy Rights
Subject to the Colorado Privacy Act’s applicability, exceptions, verification requirements, and limitations, Colorado residents may have the right to:
Confirm whether we process their personal data
Access personal data
Correct inaccuracies
Delete certain personal data
Obtain a portable copy of certain personal data
Opt out of certain processing for targeted advertising
Opt out of the sale of personal data
Opt out of certain profiling in furtherance of decisions producing legal or similarly significant effects
Appeal a decision concerning a privacy request
To submit a privacy request, contact us at:
House Haystack, LLC
1021 E Lincolnway
Unit #904
Cheyenne, WY 82001
Email: [PRIVACY EMAIL ADDRESS]
State the nature of your request and provide sufficient information for us to identify the relevant records.
We may take reasonable steps to verify your identity and authority before acting on a request.
You may use an authorized agent where permitted by law. We may require evidence that the agent is authorized to act on your behalf.
If we deny a privacy request, you may appeal by emailing [PRIVACY EMAIL ADDRESS] with the subject line Privacy Request Appeal.
We will respond as required by applicable law and provide information concerning further review where required.
We will not unlawfully discriminate against you for exercising applicable privacy rights.
These rights do not apply in every circumstance. Certain information may be exempt, including information retained to comply with law, complete a transaction, detect fraud, protect legal rights, or fulfill other permitted purposes.
11. Residents of Other States
Residents of other states may have privacy rights under their state laws.
Requests may be submitted using the contact information listed in this Privacy Policy. We will process requests according to applicable law.
12. Children’s Privacy
The Services are intended for adults who are at least 18 years old.
We do not knowingly collect personal information from children under 13.
If we learn that we collected personal information from a child under 13 without legally sufficient authorization, we will take reasonable steps to delete it.
13. Third-Party Websites and Services
The website may contain links to third-party websites or services.
House Haystack does not control and is not responsible for the privacy, security, content, availability, or practices of third-party websites or service providers.
Review the privacy policies of third-party services before providing them with personal information.
14. Changes to This Privacy Policy
We may revise this Privacy Policy periodically.
The updated version will be posted on this page with a revised “Last Updated” date.
Material changes may also be communicated through the website, email, or another reasonable method where required.
Your continued use of the Services after an updated policy becomes effective constitutes acknowledgment of the revised policy to the extent permitted by law.
15. Contact Us
Questions or requests concerning this Privacy Policy may be directed to:
House Haystack, LLC
1021 E Lincolnway
Unit #904
Cheyenne, WY 82001
Email: [PRIVACY EMAIL ADDRESS]
Telephone: [BUSINESS TELEPHONE NUMBER]